What Documents Do I Need for a Replacement Social Security Card?

Losing your Social Security card can be stressful, but getting a replacement is a manageable process. The key is knowing which documents the Social Security Administration (SSA) requires to prove your identity and citizenship. While some states allow online applications, many people need to apply by mail or in person. This guide explains exactly what paperwork you need to gather to ensure your application is successful.

First Step: Complete the Application Form

Before you gather your documents, you need to fill out the correct form. The official application for a replacement Social Security card is Form SS-5. You can easily download this form directly from the Social Security Administration’s website.

Take your time filling it out to avoid delays. It is crucial that the details you provide on the form match the information the SSA has on file for you. This ensures a smooth process. Make sure to double-check your spelling, date of birth, and other personal information for accuracy.

The only time your information on the form should differ from SSA records is if you have legally changed your name. If that is the case, you should complete the application using your new legal name.

What Supporting Documents Will You Need?

The SSA requires you to provide documents to prove several facts about yourself. You will need to submit at least two different documents to prove your identity, age, and U.S. citizenship. The information across these documents must be consistent and match what you entered on your application form.

This strict requirement is in place to protect your identity and prevent fraud. The SSA needs to be certain that you are who you say you are before issuing a new card. Think of it as a verification system that connects your application to your official records.

Proving Your United States Citizenship

To get a replacement card, you must first prove that you are a U.S. citizen. The SSA only accepts specific, officially issued government documents for this purpose. You cannot use photocopies or notarized copies for this step unless they are certified by the agency that issued them.

You can use one of the following documents to prove your citizenship:

• U.S. birth certificate
• U.S. passport (can be expired or current)
• Certificate of Naturalization
• Certificate of Citizenship

Remember, you must provide the original document. This is one of the most common reasons an application gets delayed, so make sure you have the original on hand before you apply.

Verifying Your Identity and Age

In addition to citizenship, you must also prove your identity and age. This typically requires a government-issued photo ID. The document must be current and not expired. This helps the SSA confirm that you are the person associated with the Social Security number.

For proving both identity and age, you can often use a single document. For example, a valid driver’s license or state ID card shows your name, photo, and date of birth.

The SSA also has a unique rule for proving your age with other records. You may use a religious record, like a baptismal certificate, but only if it was created before you turned five years old. A record of a later ceremony, such as a bar mitzvah, would not be accepted because you would have been too old at the time it was recorded.

The Rule on Original vs. Copied Documents

This is a critical point that trips up many applicants. The Social Security Administration requires original documents for your application. They will not accept simple photocopies or copies that have been notarized by a notary public.

If you are unable or unwilling to mail your original documents, you have one alternative. You can send a copy that has been certified by the agency that originally issued it. For example, you would need to get a certified copy of your birth certificate from the vital records office in the state where you were born. A document with a notary’s stamp is not considered a valid certified copy by the SSA.

Handling a Legal Name Change

The process is slightly different if you are replacing your card because of a legal name change. You will still need to prove your identity, citizenship, and age, but you also need to provide proof of the name change itself.

You must provide a valid, unexpired document in your new name, such as a driver’s license or state ID. For proof of your old name, you are allowed to use an expired document. For instance, an old passport or ID with your previous name would be acceptable to link your old identity to your new one.

Frequently Asked Questions about Replacing Your Social Security Card

Can I use a notarized copy of my birth certificate?
No, the SSA does not accept notarized copies of documents. You must submit either the original document or a copy certified by the issuing agency.

How many documents do I need to submit in total?
You must provide at least two different documents. These documents need to collectively prove your U.S. citizenship, your age, and your identity.

What if my driver’s license or passport is expired?
Generally, documents used to prove your identity must be current and unexpired. An expired document may be used in specific situations, such as providing evidence of an old name during a legal name change.

Can I apply for a replacement card online?
It depends on your state and your situation. To apply online, you must be 18 or older, have a valid driver’s license or state ID, and not be requesting any changes like a name change.

Is there a fee to get a replacement Social Security card?
No, getting a replacement Social Security card is completely free. Be wary of third-party services that charge a fee to “assist” with the application, as you can do it yourself for free.